The World Is Always On: Is Your Office Ready?

The World Is Always On: Is Your Office Ready?

In today’s global economy, businesses must be ready to answer calls and provide customer support, at any time of the day or night. To serve your customers living in different time zones, consider setting up after hours support for your business. A live answering service will take calls, even when your normal operating hours are concluded. Here are three tips for preparing your business to serve customers around the world.

Create an Informative Website

When customers are searching for your products or services, they will probably find you through an internet search. The internet has allowed businesses to connect to customers around the globe. To make sure that your company is ready to serve customers in countries across the world, create an informative website that outlines all of the products and services that you have to offer.

Answer Emails Promptly

Digital communication has become commonplace for both business and personal transactions. When you are setting up your business for global sales, you will need to make sure that all of your emails are answered in a timely manner. Waiting several days to answer an email from a client in a different country could result in missed sales and lost profits.

Hire an After Hours Answering Service

Your customers may need to call you for support or additional service. When you have customers that are located across the globe, it may not be enough to offer live answering during your daily business hours. An answering service will take calls, even when they occur in the middle of the night. Your answering service will prepare you to serve customers from all areas of the globe.

To learn more about the benefits of after hours support in Tucson, get in touch with the team at Contact One. Along with our medical answering services, we also offer 24/7 call answering services for businesses in the Tucson area and beyond. Give us a call at (800) 278-3347 to receive additional information about how we can help you prepare your business for global sales.

Look at the Financial Benefits of an Answering Service

Look at the Financial Benefits of an Answering Service

Answering Service / Call Center Support/ Blog

As a business owner, it is important to find ways to reduce your operating expenses. If you are looking for a simple way to streamline your customer relations, while also saving money, consider hiring a call answering service. Your call answering service can take the place of a live receptionist, which will save you on salary costs and other expenses. Let’s review some of the terrific financial benefits that an answering service has to offer for your business.

Improve Customer Relationships

In order to keep your business financially healthy, you will need to make sure that you have terrific relationships with all of your customers. The team at your answering service will answer all of your calls in a courteous and timely manner. After you switch your phones over to a new answering service, you may find that your improved customer relationships help to make your business more profitable.

Ensure After Hours Service

For today’s businesses, it is often not enough to offer live answering service during typical work hours. To improve the financial standing of your business, you can set up your answering service to run 24/7. By making sure that your calls are always being answered, you can take advantage of business opportunities that may arise after your normal business hours have concluded.

Decrease Salary Costs

Hiring a live receptionist to answer your business’ calls can be very expensive. Rather than paying an entire paycheck for a new employee, consider saving money by working with a call answering service. You will find that your answering service rate is much more affordable than a monthly salary for a full time employee.

When you are considering setting up an answering service for your business, trust the team at Contact One to provide you with secure messaging and after hours support. Our call center in Tucson offers call center services to a variety of business around the local area. To learn more about how we can help you to cut costs, give us a call at (800) 278-3347.

The Industries That Can Utilize Contact One’s Services

The Industries That Can Utilize Contact One’s Services

Blog

At Contact One, we provide answering services to a wide variety of businesses and industries. If you are having trouble keeping up with your company’s daily call volume, you can rely on us to answer your phones and provide your customers with friendly and informative services. In fact, there are many different types of businesses that can benefit from services from our call answering team. Let’s review three of the most popular industries that can utilize Contact One’s services.

Medical Offices

The medical industry can benefit tremendously from Contact One’s services. Whether a patient is trying to make an appointment, or needs to speak with a medical professional, we will ensure that they are able to get a live person on the line. We also comply with HIPPA regulations, so you can rest assured that all of your medical answering services are in accordance with best medical practices.

Professional Organizations

From attorneys to product manufacturers and more, there are many different types of professional organizations that are great candidates from services that are offered by Contact One. If you work in an industry that relies on continued engagement with an established client base, you can let our call answer professionals provide you with reliable and helpful answering services.

Property Management Companies

Property managers typically must handle large volumes of calls that come from their tenants and real estate owners. If a tenant has an emergency after business hours, you will want to make sure that their concern is addressed right away. The team at Contact One can provide you with 24/7 call answering support for all of the properties that you manage.

If you work in an industry that could benefit from Contact One’s services, give us a call at (800) 278-3347. Our highly trained customer service professionals will be there to answer the phones and provide you with secure messaging services. We look forward to helping you take your customer service to the next level of excellence.

Learn the Hidden Costs of Hiring an Office Receptionist

Learn the Hidden Costs of Hiring an Office Receptionist

Blog/ Receptionist Services

An office receptionist can serve as the public face of your organization. In fact, your receptionist will be one of the first staff members to talk with a potential client or business partner. Rather than hiring a live receptionist for your company, however, consider cutting costs by working with a call center that offers receptionist services. To highlight the benefits of setting up call center services, here is a look at the hidden costs of hiring a full-time office receptionist.

Paying a Full-Time Salary

When you hire an office receptionist, you will need to provide him or her with a full time salary that meets industry standards. In recent years, receptionists have made an average of around 13 dollars an hour, which translates to upwards of 26,000 dollars annually. By outsourcing your receptionist services to a call center, you can save thousands of dollars each month.

Limiting Call Answering to 40 Hours a Week

Not only will it cost you financially to hire a full-time receptionist, but your staff member will also typically only be available to answer calls during typical business hours. While your receptionist will provide you with 40 hours of weekly support, that still leaves more than 120 hours each week when your calls will go unanswered.

Potential for Unprofessional Client Interactions

An unprofessional interaction between your receptionist and an important client could end up costing your company in a major way. To ensure that your calls are always handled with the utmost professionalism, consider hiring a call center for receptionist services and support. Your call center team will have special training on how to take calls and professionally address the questions or concerns of your clients.

Other costs can include but are not limited to:

Sick Pay
Taxes
Benefits
Using work time to do personal things (shop on Amazon, checking Facebook)
The cost of recruitment, training, managing.
Vacation Time (the cost of not having someone doing the work)

If you are seeking a qualified call center that offers receptionist services in Tucson, look no further than Contact One. Our professional call center staff will take the place of a conventional receptionist, and will ensure that all of your calls are handled correctly. Give us a call at (800) 278-3347 to receive more information about how we can help your business grow and thrive.

Learn the Importance of a Medical Answering Service

Learn the Importance of a Medical Answering Service

Blog

The primary goal of your medical office is to provide your patients with the best available care. To ensure that your patients are able to easily access their information, book appointments, and speak with practitioners after business hours, you may want to hire a medical answering service to take your calls. Here is a closer look at how a medical answering service can improve your clinic.

Provide Around the Clock Answering

Medical emergencies can happen during any time of the day or night. If one of your patients needs to make an appointment or speak to a doctor right away, they will be pleased to learn that your medical answering service is open on a 24/7 basis. Your medical answering team will be trained to answer calls at any time of the day or night, and they can forward urgent cases to the appropriate extensions.

Comply With HIPAA Practices

HIPAA, or the Health Insurance Portability and Accountability Act, provides patients with important guarantees about the confidentiality and privacy of their medial information. By hiring a medical answering service to take your patient’s calls, you can rest assured that all of your communications are in full compliance with HIPAA rules and regulations.

Ensure Patient Satisfaction

During the middle of the workday, your medical offices may be very busy with activity. Outsourcing your calls to a medical answering service will allow you to ensure that all of your patients are satisfied with the attention and care that they receive over the phone. By providing your patients with prompt answering and clear information, your medical answering service will improve their experience with your offices.

At Contact One, we are pleased to offer medical answering services throughout the Tucson area. When you book medical answering services with our call center, you can rest assured that our workers have been trained in HIPAA regulations. Give us a call at (800) 278-3347 to set up medical answering services for your office.

Here Are Some Common Customer Complaints

Here Are Some Common Customer Complaints

Blog

Despite your best efforts to provide your customers with fantastic products and services, it is impossible to completely avoid customer complaints. By hiring an experienced call center to handle your customer’s inquiries, you will be able to address their concerns in a professional and timely manner. To help you anticipate some of your customer’s concerns, here is an overview of some common customer complaints.

“Your product does not meet my expectations.”

If your business sells a specific product, there may be certain customers that find that their expectations are not met by the goods that you have for sale. A call center representative can handle this issue by clarifying the capabilities and expected performance of your product. If the product is defective, you can also offer your customer a full replacement. In certain cases, however, your customer may have unrealistic expectations about how your product is able to function.

“I have been waiting on hold for too long.”

Long wait times over the phone can lead to unhappy customers. To keep your customers happy, and ensure that their needs are met efficiently, you can outsource your calls to a local call center. The duty of your call center representatives will be to answer the questions and concerns of your customers, without placing them on hold for extended periods of time

“I can’t access a certain feature on your website.”

Many of today’s business transactions are performed over the internet. When a customer is unable to contact you through your website, their next action may be to call your customer service phone line. Once they have reached your company over the phone, you will be able to help them troubleshoot the issues that they are having with your site.

When you are in need of friendly call center staff in Tucson, be sure to work with Contact One. We are pleased to offer secure messaging and after hours support to businesses throughout the Tucson and Phoenix areas. Give us a call at (800) 278-3347 to learn more about how our call center team can help you respond to your customers.

Tips for Building Your Small Business

Tips for Building Your Small Business

Blog

Every business must start somewhere, and there is no defined road map for running a successful business. However, there are some factors that you should consider when trying to get off the ground. Read ahead for a few tips you can use to build your small business.

Engage With Your Customers

Thanks to the social media boom, it’s easier for businesses to connect with and engage clients. This means you can reach out to potential clients, customers, and patients using the internet. Make accounts on social media platforms like Facebook and Twitter, and remember to regularly update your content. Engage with your customers to give the man or woman behind the curtain a relatable personality.

Make Yourself Available

If you want to build up your small business, you should understand your target audience and what they’re looking for. In order to do this, you need to make yourself available to your customers. Listening to their needs and offering your support will help to build relationships, which will ultimately turn into a growing following. If you’re already having trouble making yourself available, consider a call center. It’s great news when your business grows quickly, but you should be prepared to handle the volume. If you’re falling behind and missing calls, try working with an answering service.

Remember to Budget Carefully

Since it could be a while before your business takes off, you should be as careful as possible with your budget. If you don’t think you’re quite ready for a receptionist in the office, a call center could be the right choice. This is an affordable alternative to an in-house employee, which means your finances won’t be so tight.

Taking care of everything yourself can be tough, so let the professionals at Contact One help. We are an answering service in Tucson, and we’re committed to helping you be there for your customers. Call us at 1 (800) 278-3347 or visit our website if you might be interested in our services.

Unexpected Benefits of a Call Service

Unexpected Benefits of a Call Service

Answering Service / Call Center Support/ Blog

Your business needs someone to answer the phones, but your staff may be too busy handling other tasks to give customers their full attention on the phone. An answering service or call center presents the perfect solution, and it comes with some added advantages that you might not have thought of. Here is a look at some of the unexpected benefits of a call service.

Take Care of Your Customers

Although you might expect customer care to be an inherent benefit of hiring a call service, you might be surprised at the difference that it can make. Today’s customer service comes in many different forms, but the traditional method of calling a customer service line should still be a viable option. When your customers decide to make the call, your call center can make sure they’re not disappointed. With friendly, experienced professionals handling the phones, you can rest assured that your customers are properly cared for.

Handle Any Amount of Calls

It can be difficult to get to everything on the agenda when the phones are ringing off the hook, and you only have a few employees to answer them. When your call volume gets to be a bit too much to take on, hand the reigns to your answering service. Missing a call can potentially mean missing out on valuable business, and your call center will ensure that no call goes unanswered.

Speak the Language

Being bilingual is quite the asset in today’s society, and it represents one of the more unexpected benefits of a call service. A tense situation can become even more frustrating if you can’t understand the other person; a call center with bilingual employees can efficiently resolve problems and answer questions.

Does an answering service in Chicago seem like something that could benefit your company? Call the Contact One team at 1 (800) 278-3347 or check out our website. Our call center can help you with after-hours support, disaster preparedness, and much more.

Organize Appointments for Your Office

Organize Appointments for Your Office

Answering Service / Call Center Support/ Blog

It’s nice to see business picking up, because it means you’re heading in the right direction, but it might also mean that you need some outside help. You can always keep things under control by taking appointments, and an answering service can help answer your calls as well as integrate technology into the appointment process. Read on for more on organizing appointments for your office.

Maintain Order

Addressing everyone’s needs at the same time is impractical and inefficient, and you won’t be able to give each person the attention they deserve. Setting up an appointment system will help you keep order in the workplace and ensure that every customer, client, or inquirer is heard. This keeps the chaos to a minimum and allows you to focus on the task at hand with a clear mind.

Use a Call Service

Whether organization is not your strong suit or you simply don’t have the time between your other responsibilities, taking appointments is much easier when you use a call center. Your answering service will be available to take calls at any time during the day or night, so people can call in and set up an appointment whenever it is convenient for them to do so. You can’t be available at all times, which is a reason to set appointments in the first place; your call center will fill up your appointment book and let you take care of business.

Integrate Technology

Using technology to stay organized is a must these days, and your call center can help you make the most of yours. Technological integration allows your answering service to keep your calendar updated at all times so you know what’s on the schedule as soon as it’s put there.

Taking appointments can help you keep your business organized, but you might need some help nonetheless. Contact One is an answering service serving Dallas that offers after hours support and secure messaging services. Please feel free to visit our website or call us at 1 (800) 278-3347 to see how we can help you.

Streamlining Overhead Costs for Your Small Business

Streamlining Overhead Costs for Your Small Business

Answering Service / Call Center Support/ Blog

When you start a small business, you need to think about all of the expenses it will take to keep it up and running. A call center can help you save money on employee wages, be reached after work hours, and concentrate on your customers. Continue reading for more on streamlining overhead costs for your small business.

Fewer Employee Hours

In order to keep business efficient and everyone happy, you’ll need to offer your employees the hours they need without wasting money on unnecessary shift pay. Using a call center to handle customer service questions and concerns will reduce the need to keep more employees on the clock; since you can’t always predict when you might receive a surge of calls, this can be a great failsafe.

Booking After Hours

As a small business owner, you know how much it costs just to keep the lights on. Rather than coming in early and staying open late, utilize a call center. Your call center representatives will be able to take calls before you open and after you close, so you’ll never have to worry about whether you’re missing important calls. If a particularly urgent call comes through, your call center can let you know about the issue so you can address it yourself if you so choose.

Focusing Your Attention

Customer service is an essential component of modern business, but it might not be your forte. If you would rather stick to other aspects of your job, you can let a call center take care of your phone calls. In this way, you are streamlining overhead costs for your small business as well as allowing yourself to play the role that fits you best, which can increase your profit.

If you are looking to streamline overhead costs for your small business, call Contact One at (800) 278-3347. Our call center in Tucson can ensure that you never miss an important call, and we offer disaster preparedness and after hours support. Visit our website for more information.

Category: Blog

The World Is Always On: Is Your Office Ready?